What if you suddenly can’t access your email, customer database or accounting system? How will this affect your business?
No matter what industry you work in, your success depends on one thing: accurate and timely information.
Whether it’s the names, phone numbers and preferences of your customers, vendor prices or details of government programs, the relevance of this information is critical so you can use it to make important business decisions.
You can’t leave it to chance. Creating an effective technology plan is essential to ensure that you have access to the information you need when you need it.
How to develop such a plan?
The first step is to understand that this is not a one-off project. It is a constant effort that requires constant attention. When you have a common plan structure, you need to fully implement it to make it effective. There are things (such as backup and emergency recovery testing) that need to be done regularly so you can make sure your processes are running and that your data is available in an emergency.
Then you need to assess your business’s security and redundancy needs.
Security refers to who and what data, software and hardware has access. If you are an individual entrepreneur, you may have access to everything, but you need to know what it means in terms of what you can accidentally break down. If your company has employees, think about data that anyone can view or delete, intentionally or accidentally.
Redundancy refers to your emergency recovery plan for critical systems. Is your business currently dependent on a single point of failure? What does it take to get around this system if it stops working? Do downtime costs justify investing in a secondary system?
Finally, you need to think about remote server monitoring, backup, and disaster recovery. No matter how much you prepare, eventually something goes wrong. You can’t change that – you have to get around it.
A remote server monitoring solution will help you sleep at night. This type of early warning system can immediately notify you of a problem so you can fix it and possibly prevent data loss.
As mentioned above, you should regularly test your backups to make sure that you are actually backing up what you think you are copying and that you can successfully recover it.
Emergency recovery planning helps you prepare for the worst-case scenario. Like your backups, such a plan should be checked periodically, including the recovery of all critical software and data on backup equipment, to ensure that your organization can continue to function in the event of a fire, flood, theft, or any other disruptive event. .
Developing and implementing an effective technology plan requires a lot of work, but payback is a guarantee that your business data is safe and you can continue to work even if problems inevitably arise.