Email, websites, online billing, Amazon.com, Facebook, Twitter, Wi-Fi, online banking; How did we survive the internet? The virtual world is all around us, and guess what; it becomes more and more immersed in our daily lives when we watch TV and movies on our computer and connect our devices to computer networks at home.
How does this affect our business? There is no doubt that the amount of data, including audio and video, is growing on the Internet and helping to sell more goods and services. Wearable devices such as the iPhone and Blackberry are becoming increasingly popular, devices that track GPS to tell us the direction are not going anywhere. So when we own and run a business, we need to make sure that we use the technology as it was developed, and that it is a resource that helps us to be more productive.
For technology to work for us in our business, we need a plan. There is no point in adding a new device to the company’s existing technology if it doesn’t work. You can buy the latest version of Windows-compatible software and try to install and run it on MAC, but if MAC doesn’t control Windows software, you’re done. Similarly, if your computers have Windows 2000 server software installed and hardware fails and needs to be replaced, make sure the replacement hardware runs on an old server and software.
So, what’s in the technology plan? A good place to start is by a breakdown of the brands and numbers of each of the company’s hardware components. In any case, you will need this information for tax purposes, and it is necessary. This information should include all devices specifically used by the employee and removed from the office. Of course, if this employee is fired, you want the item returned for replacement intact and undamaged, with all the details on it.
The technology plan should also educate all employees how they can and cannot use the company’s technology. If you’re not allowed to use social media marketing sites like Facebook, LinkedIn, or Twitter, you should report it. This prohibition may apply to some functions, but is allowed to others. For example, the use of these media may be an inefficient use of time for accounting, technical and operational staff, but the use of these technologies may be encouraged or even part of a sales and marketing plan. The technology is not simple and not simple. This requires discussion, policy formulation, but also a review of this policy.
Another important technology that is sometimes overlooked is the need for learning. Technology companies are constantly competing to maintain and increase their market share. One of their main strategies is to deploy new, better hardware and software than their competitors. This constant change in products means that employees who use these new and improved products to stay effective must be trained and keep up to date with the latest developments.
For the technological plan to remain relevant and relevant, consider the possibility of sharing responsibility between the main and secondary entity. Both people have to live and breathe with technology. Their responsibilities include maintaining the relevance of the technology plan, but also solving problems and, just as importantly, new relevant ideas that will help the business. If you, as a business owner, are deleging technology management to another employee, make sure you understand the challenges they face to stay on top. Technology should serve us and serve the business. Since it is constantly evolving and is often deployed before it is really ready to enter the market, it can be bearish.
Measuring a company’s performance is the role of an efficiency plan. Part 10 of this series discusses the need for valuation and then adjustments to make the company know how well it is achieving its annual financial goals.